We are currently assisting one of our clients, The CEO of a promising technology startup in NY, in search for a Personal Assistant. The ideal candidate will be responsible for providing senior administrative support and office management for the CEO. The Personal Assistant will be a liaison between the CEO, management, clients and others working in a multicultural environment.
Location: NYC
Responsibilities
Manage the CEO to ensure his time is fully utilized.
• Setting up and managing all meetings for CEO, calendar management.
• Assist CEO to manage output, workflow and office deadlines
• Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes.
• Work with CEO to ensure he has relevant material and information for meetings.
• Work with CEO to ensure follow up of meetings is undertaken, as required.
• Make international and domestic travel arrangements for CEO.
• Manage and file CEO correspondence: emails, telephone.
• Assist with presentation creation and delivery.
• To serve as a personal representative of the CEO internally and externally.
• Assist in paychecks, budget, payment transfer and accounting related issues.
• Assist the CEO and his team in communications with existing and prospective
clients.
• Some research, media relations and promotional work.
• General administrative duties.
• Exercise good judgment when working with sensitive and confidential information.
• Working in a multicultural environment with different time zone.
• Undertake any other duties as requested by the CEO
Competencies Required
• Confidence in dealing with high performing individuals.
• Ability to successfully work in a fast-paced environment.
• Ability to manage multiple tasks successfully and prioritize.
• Very strong organizational skills and detail-orientation.
• Excellent interpersonal and customer service orientation.
• Ability to respond under rapid and/or constant changing priorities and deadlines with frequent interruptions.
• Excellent communication skills, both verbal and written
• Reliable, right- hand figure.
• Representative
Characteristics Required
• Extreme Confidentiality and discretion
• Self-starter with initiative, confidence, and ability to deal with unexpected situations or last minute changes in a young organization
• Person with a “can-do” attitude. Self motivated and willing to take on challenging projects over and above basic administrative functions
• Flexible and mature approach with ability to work unsupervised
• A team player, personable and out-going.
Experience and qualification required
• Ideally educated to degree level.
• Previous experience working closely with a high profile CEO or senior business leader
• Previous experience working for a highly successful, fast-paced organization
• Proven experience working in a busy and varied role
• Proven organization skills
• Computer literacy: Excel/PowerPoint/Word, etc.
• Fluent written, spoken Hebrew & English
Filed under: Administrative.
Working directly under the President and Executive Vice President, the Administrative Assistant will provide administrative support to the general organizational operations, with an additional emphasis on light bookkeeping.
- Manage and maintain executives’ schedules
- Ensure the office is kept in orderly and clean fashion
- Provide assistance with market and product research, and related projects as assigned
- Compute and mail monthly invoice statements to customers; reconcile and record transactions
- Greet and direct office visitors, answer main office telephone, respond to direct requests for information and/or forward messages to appropriate staff
Qualifications:
- Minimum three years of relevant experience
- Some college preferred
- Strong communications skills – written and oral
- Excellent organizational skills, multi-tasking and working under pressure
- Must have some experience and skilled in the use of software programs such as MS Word, PowerPoint, Excel; knowledge of Quickbooks is also required
- Good energy, teamwork approach and a strong desire to succeed!
Filed under: Administrative, Bookkeeping, Healthcare.
Moriah College invites outstanding individuals to apply for the newly created position of Head of Jewish Life and Learning.
Moriah College, founded in 1943, located at Queens Park, Sydney, Australia is an independent, comprehensive, co-educational Modern Orthodox Zionist Jewish Day School with an enrollment of approximately 1880 students, from Preschool to Year 12.
The College has a proud history of educational excellence and is consistently ranked amongst the top independent schools in NSW, Australia.
The Head of Jewish Life and Learning will guide the College on all matters pertaining to its Jewish ethos and be responsible for all Jewish Programs, both formal and informal, from Preschool to Year 12.
The successful applicant will be charged with providing leadership and setting measurable goals for all the Jewish Programs at Moriah College, ensuring that they are subject to a process of continuous evaluation with outcomes regularly monitored, measured and tailored to the school’s ethos.
The successful applicant will be:
The successful candidate should hold appropriate educational qualifications.
The successful candidate will report to the College Principal/CEO and will guide him on all matters pertaining to our ethos; deferring to the College Rabbi on matters of Halacha.
To obtain additional information or for a confi dential conversation, please contact the Consultant assisting the College: Julie Steiner, Director Braithwaite Steiner Pretty Executive Search (BSP) | Tel: +612 9460 4505 | Email: julie@bspes.com
For further information refer to the College website: www.moriah.nsw.edu.au
Applications close Monday, 23 November 2009
Filed under: Administrative, Education.
ADMINISTRATION/BUSINESS Associate
Partnership for Effective Learning and Innovative Education
Position Objective:
Reporting to the Executive Director, the Administration/Business Associate will be responsible for all the organization and business management of a three person office. The Associate will be charged with managing PELIE’s interactive website, online and print marketing and promotional materials, basic financial management and record keeping. The Associate will also plan, coordinate and oversee PELIE special events, including educational conversations and conferences. The Associate will also support PELIE staff with various administrative functions including office management and communication with vendors.
The Associate will work with the Executive Director and Director of Educational Program and Board of Directors to advance PELIE’s contribution and influence to Jewish Education. Given the Associate’s interests, s/he will have the opportunity to provide an added value to the organization with knowledge and expertise in the field of education - its various approaches, strengths, and areas of development, and uniquely support PELIE’s mission is to substantially improve complementary Jewish education in North America and to thereby transform the reality, perception and funding of the field.
Essential Duties and Responsibilities:
TECHNOLOGY/COMMUNICATIONS:
EVENTS/CONVENINGS:
BUSINESS/ADMINISTRATION
NEW INITIATIVES
OTHER:
· Perform related duties as assigned or required by the Executive Director
Position Qualifications:
Core Competencies:
To perform effectively in this position, the individual should demonstrate the following competencies. These core competencies represent effective administration of PELIE and its programs fulfilling PELIE’s mission.
Job Knowledge: Understands the duties and responsibilities of the position including basic technology and website management, planning events, and general administration and keeps job knowledge up-to-date. Clearly understands the mission of the organization and continuously works to promote PELIE and achieve its goals.
Initiative in fulfilling the goals of the organization: From interactions with board, staff, and third parties, the associate recognizes and brings to the attention to the Executive Director issues that affect the organization, and implements plans to reach organizational goals as determined by the Executive Director. Displays initiative in developing action plans and resolving problems as they occur.
Communication: Communicates effectively with multiple audiences using a variety of formats. Examples include: written communications that clearly outline the situation and action items; verbal presentations and briefings to the board of directors and other parties; awareness of online and print materials regarding a variety of issues affecting PELIE.
Dependability: Seeks increased responsibility while remaining conscientious, thorough, accurate, and reliable with respect to achieving the organization’s goals, and the needs of the PELIE board and staff. This includes being available and responsive to issues and concerns as they arise.
Education and/or Experience
College Degree Required. Knowledge and experience in office administration and/or web-technology, event planning, record/bookkeeping and office administration highly desired. Experience in non-profit administration, education and community organizations a plus but not required. The Associate must possess exceptional skills, knowledge and qualities which may result from formal education and significant experience in formal instruction, operational management, or related areas. Knowledge of Microsoft Word, QuickBooks, Excel, PowerPoint, etc.
To apply, please send resume and cover letter to Jane Slotin at Jslotin@pelie.org.
Filed under: Administrative, Bookkeeping, Education, NYC.
City of New York
Department Of Information Technology & Telecommunications
Job Vacancy Notice
Civil Service Title: Administrative Staff Analyst
Level: M2
Title Code No: 10026
Salary: $54,740/$59,032 - $86,000
Office Title: NYC Media Group Project Manager
Work location: 1 Centre Street, NY NY
Division/Work Unit: NYC Media Group
Number of Positions: 1
Hours/Shift: Day - Due to the nature of the operations of a television station, business necessities may require that you work various shifts such as weekends and/or evening shifts.
Job Description
(New York City Residency Required Within 90 Days Of Appointment)
Responsibilities will include: Manage day-to-day aspects of NYC Media Group projects; Manage and oversee project planning, budgets and related legal documents; Create and execute project work plans and revise as appropriate to meet changing needs; Balance and prioritize portfolio of larger, long-term projects with shorter day-to-day ones; Identify resources needed and assign responsibilities; Review and manage deliverables before passing to client; Ensure project documents are complete, current, and stored appropriately; Facilitate team and client meetings; Develop and revise project plans accordingly; Communicate project information to executive management; Deliver engaging, informative, well-organized presentations; Resolve and escalate issues; Maintain awareness of applicable new media technologies, systems and processes; Identify opportunities for improvement and manage the process of innovative change; and manage special media group projects as directed.
Qualification Requirements
1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human
resources management, management science, operations research, organizational behavior, industrial psychology, statistics,
personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the
following: working with the budget of a large public or private concern in budget administration, accounting, economic or
financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above;
-or-
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1″
above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1″ above.
Essential Skills
The preferred candidate should possess the following: Prior experience in project management in the entertainment/media fields, architectural/construction firm, government or equivalent; Prior experience with requests for proposals and contracts; Proven ability to communicate effectively with a wide range of parties including executive staff, oversight agencies, professional service providers and legal advisors; Bachelor’s degree in related field and/or specialized study preferred; Strong Accounting/Financial skills with exceptional systems experience in computers, spreadsheets, and databases; Advanced Excel skills, Word and PowerPoint is preferred; Strong problem solving ability; Excellent written and verbal communications skills; Ability to interface with executive level management and give senior level presentations.
To Apply:
Department of Information Technology and Telecommunications (DoITT)
Recruitment Office 75 Park Place - 5th Floor New York, NY 10007
-or-
e-mail to work@tv.nyc.gov (indicate ‘6032 - Project Manager’ in subject line)
SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL
Post Date: August 21, 2009 Post Until: September 3, 2009 JVN: 858-2010-006032
The City of New York is an Equal Opportunity Employer.
Filed under: Administrative, Government, NYC.
The City of New York DEPARTMENT OF HOMELESS SERVICES CITYWIDE JOB VACANCY NOTICE CIVIL SERVICE TITLE: Associate Staff Analyst OFFICE TITLE: Emergency Preparedness Planner UNIT: Office of Emergency Operations 33 Beaver Street
JOB DESCRIPTION:
The NYC Department of Homeless Services (DHS) seeks two (2) Associate Staff Analysts to serve as Emergency Preparedness Planners.
The selected candidates will be responsible for working on any of the following project areas: operational development of the New York City’s Coastal Plan (CSP) Sheltering Plan; development and implementation of DHS’ Continuity of Operations (COOP) Plan; coordination and execution of DHS’ Annual Homeless Outreach Population Estimate (HOPE).
Additionally, the incumbents will work on special projects such as drills and exercises along with other agency preparedness projects or citywide shelter planning initiatives within the Office of Emergency Preparedness and Operations.
As part of the Office of Emergency Preparedness and Operations, the incumbents will be expected to work non-business hours during emergencies, serve as a member of a rotating on-call response team, and may be assigned to represent DHS during activations of the City’s Emergency Operation Center (EOC) at the Office of Emergency Management. (1942 & 1949)
SALARY: LOCATION: PREFERRED SKILLS:
Good written and verbal communication skills. Demonstrated strong project management skills. Experience in emergency shelter planning a plus. GIS mapping skills are strongly encouraged. Valid NYS Driver’s license. Variou MANHATTAN, NY 10004
MINIMUM QUALIFICATION REQUIREMENTS: 1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field and one year of satisfactory full-time professional experience working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, fiscal management, or in a related area; or 2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in “1″ above.
D.H.S. is an Equal Opportunity Employer New York City residency is required
APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL Title Code No. 12627 Hiring Rate: $59,536.00 Maximum: $88,649.00 DATED: August 20, 2009 POST UNTIL: September 3, 2009 POSTING NUMBER: DHS 071-10-1942-1874 C
TO APPLY FOR CONSIDERATION, PLEASE SEND TWO COPIES OF A COVER LETTER INDICATING POSTING NUMBER AND TWO (2) RESUMES TO:
Department of Homeless Services Recruitment Coordinator
33 Beaver Street - 12th Floor
New York, NY 10004 S
UBMISSION OF APPLICATION IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW
OR E-MAIL YOUR COVER LETTER AND RESUME TO: dhsjobs@dhs.nyc.gov
Filed under: Administrative, NYC.
Company Description:
Yeshiva University, ranked in the top tier of universities nationally, offers rewarding and challenging employment opportunities to qualified candidates in a wide range of disciplines. Founded in 1886, Yeshiva University has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education and psychology. The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation and full vesting in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year.
Job Description:
The Director of Events will report to the Vice President for Communications and Public Affairs, function under the Director of Operations, and work closely with the Office for Administrative Services. The Director is responsible for the overall development and administration of the University’s Events Office, coordinating all booking and ensuring outstanding support for events on two campuses in New York City. He or she will also plan and manage the university’s ceremonial events, including commencements and the annual Hanukkah Convocation, and develop and implement policies, procedures, and systems for events management. The Director will ensure the successful operation of a computerized room booking system, maintain and distribute the university calendar of events, and bring vision and leadership to work with the Office of Communications on effective communications and promotional activities for campus and ceremonial events.
The Director must be entrepreneurial and proactive, integrating execution of standard day-to-day campus events with long-range planning and execution of major ceremonial occasions. The ability to consistently own the management of events while building strong relationships across departments and campuses and creating a culture of caring, integrity, and thoughtfulness is key. The Director will have a leadership role on the Committee for Ceremonial Occasions, work closely with the Committee on Student Life, and partner with Event Managers at the Cardozo School of Law, YU Museum, and Institutional Advancement. A willingness to work within existing university systems, while implementing new approaches that help to improve overall event operations, is pivotal for success.
The Director will supervise a small staff that includes an Event Manager and administrative support staff.
Job Requirements:
* A Bachelor’s Degree and 7 years of experience in event planning/management are required
* A focus on university events, particularly commencements is highly desirable and knowledge of Jewish laws a plus
* Good political judgment and sensitivity, the ability to view events in a larger context, and the wisdom to know when it’s appropriate to elevate problems - with recommended solutions - to Vice President are vital
* The proven ability to maintain good client relations and good team work among various groups with an upbeat attitude and sense of humor are important for this role
* Working knowledge of R25/Collegenet room booking and event management software is a plus and the ability to learn and own new systems required
* Strong communication skills and demonstrated experience planning marketing mix strategies for events are essential
EOE.
How to Apply:
Apply at: http://www.apply-for-job.net/c/jobclick.cfm?site=3270&job=5907277
Filed under: Administrative, Management.
East End Temple is looking to hire a part-time religious school administrative assistant. The position is 15 hours a week and begins immediately. Hours include Tuesday and Wednesday afternoons from 3:00-6:30 PM, remaining hours are flexible. Knowledge of Judaism is preferred. Please send resume and cover letter to educator@eastendtemple.org.
Filed under: Administrative, Education, NYC, Non-Profit, Part Time.
Filed under: Administrative, Full Time, General, Just Listed, Long Island, NYC, Non-Profit, Office Work, Part Time, Secretarial.
Fast growing high end luxury line business in Brooklyn is looking for an energetic person to assist 2 top sales people with reports and proposal preparation.
Skills required: comfortable on the phone, sense of humor, creativity, energetic, getting things done, Ability to communicate professionally with customers.
What we offer: good salary, great environment, appreciation for your work, and a potential to grow.
please send email with your resume and a simple explanation why we should hire you for the job.
Filed under: Administrative, Business Analysis.
