Working directly under the President and Executive Vice President, the Administrative Assistant will provide administrative support to the general organizational operations, with an additional emphasis on light bookkeeping.
- Manage and maintain executives’ schedules
- Ensure the office is kept in orderly and clean fashion
- Provide assistance with market and product research, and related projects as assigned
- Compute and mail monthly invoice statements to customers; reconcile and record transactions
- Greet and direct office visitors, answer main office telephone, respond to direct requests for information and/or forward messages to appropriate staff
Qualifications:
- Minimum three years of relevant experience
- Some college preferred
- Strong communications skills – written and oral
- Excellent organizational skills, multi-tasking and working under pressure
- Must have some experience and skilled in the use of software programs such as MS Word, PowerPoint, Excel; knowledge of Quickbooks is also required
- Good energy, teamwork approach and a strong desire to succeed!
Filed under: Administrative, Bookkeeping, Healthcare.
Full Time Bookkeeper with 3 years Quickbooks experience
Manhattan Jewish Experience - provides educational and social programming for over 7000 young Jewish professionals in NYC.
We are looking for a highly motivated, extremely organized and detail oriented individual with a strong background in bookkeeping and a proven track record. Candidates with inconsistencies in their resumes will not be considered. Interested applicants should have at least 2-5 years experience in this field. The person in this role will be responsible for managing the day to day bookkeeping for our dynamic non-profit with 15+ current employees. Organization is absolutely vital and candidates without a strong ability (and proven track record) of demonstrating this quality need not apply.
Knowledge of the Jewish community and Jewish communal life is a must.
SALARY: $40-$45,000 with benefits (WITH A REVIEW AFTER 3 MONTHS) AND IS COMMENSURATE WITH EXPERIENCE.
RESPONSIBILITIES:
REQUIREMENTS:
Compensation: $40-$45,000 with benefits
Please send your resume to bookkeepermje@gmail.com
Filed under: Accounting, Bookkeeping, NYC.
ADMINISTRATION/BUSINESS Associate
Partnership for Effective Learning and Innovative Education
Position Objective:
Reporting to the Executive Director, the Administration/Business Associate will be responsible for all the organization and business management of a three person office. The Associate will be charged with managing PELIE’s interactive website, online and print marketing and promotional materials, basic financial management and record keeping. The Associate will also plan, coordinate and oversee PELIE special events, including educational conversations and conferences. The Associate will also support PELIE staff with various administrative functions including office management and communication with vendors.
The Associate will work with the Executive Director and Director of Educational Program and Board of Directors to advance PELIE’s contribution and influence to Jewish Education. Given the Associate’s interests, s/he will have the opportunity to provide an added value to the organization with knowledge and expertise in the field of education - its various approaches, strengths, and areas of development, and uniquely support PELIE’s mission is to substantially improve complementary Jewish education in North America and to thereby transform the reality, perception and funding of the field.
Essential Duties and Responsibilities:
TECHNOLOGY/COMMUNICATIONS:
EVENTS/CONVENINGS:
BUSINESS/ADMINISTRATION
NEW INITIATIVES
OTHER:
· Perform related duties as assigned or required by the Executive Director
Position Qualifications:
Core Competencies:
To perform effectively in this position, the individual should demonstrate the following competencies. These core competencies represent effective administration of PELIE and its programs fulfilling PELIE’s mission.
Job Knowledge: Understands the duties and responsibilities of the position including basic technology and website management, planning events, and general administration and keeps job knowledge up-to-date. Clearly understands the mission of the organization and continuously works to promote PELIE and achieve its goals.
Initiative in fulfilling the goals of the organization: From interactions with board, staff, and third parties, the associate recognizes and brings to the attention to the Executive Director issues that affect the organization, and implements plans to reach organizational goals as determined by the Executive Director. Displays initiative in developing action plans and resolving problems as they occur.
Communication: Communicates effectively with multiple audiences using a variety of formats. Examples include: written communications that clearly outline the situation and action items; verbal presentations and briefings to the board of directors and other parties; awareness of online and print materials regarding a variety of issues affecting PELIE.
Dependability: Seeks increased responsibility while remaining conscientious, thorough, accurate, and reliable with respect to achieving the organization’s goals, and the needs of the PELIE board and staff. This includes being available and responsive to issues and concerns as they arise.
Education and/or Experience
College Degree Required. Knowledge and experience in office administration and/or web-technology, event planning, record/bookkeeping and office administration highly desired. Experience in non-profit administration, education and community organizations a plus but not required. The Associate must possess exceptional skills, knowledge and qualities which may result from formal education and significant experience in formal instruction, operational management, or related areas. Knowledge of Microsoft Word, QuickBooks, Excel, PowerPoint, etc.
To apply, please send resume and cover letter to Jane Slotin at Jslotin@pelie.org.
Filed under: Administrative, Bookkeeping, Education, NYC.
The New Shul is a small progressive synagogue located in the West Village. We are currently seeking an individual to fill an Administrative Associate position.
Responsibilities include: Process enrollment and sign-up forms; Maintain member database; Assist other staff in implementing special programs and events, as needed – eg; may be asked to acquire materials, arrange for food, get permits, produce hand-outs, help set up and clean up at events; Handle mailings — i.e. copies, compile, stuff and stamp; Maintin email lists and write weekly email bulletins; Compile information for website updates; Help create forms and flyers; Research and compile annual calendar; Make arrangements with rental venues for set-up and clean-up services and events; Help to coordinate volunteers; Answer office phone; Field requests for information from public and members.
Requirements: Has administration or office management work experience; Experienced with databases (not just data-entry, but running reports, outputting to other file formats, etc.); Fluent with computers (email lists, word-processing, scanning, etc.); Working knowledge of Excel and Quickbooks; Knowledgeable about Jewish Calendar; Must be able to take initiative and self supervise, but also perform low-level tasks (run errands, do clerical work); Must be willing to pitch in where necessary; Must be a team player and good communicator.
Please email your resume and cover letter to info@newshul.org, ATTN: Amy Eichenwald Golding, Executive Director.
Filed under: Administrative, Bookkeeping, Just Listed, NYC, Non-Profit, Part Time, Secretarial.
Upper East Side Investment Company is looking for Bookkeeper/ Receptionist.
Duties will include but not limited to:
-answering multiline phone calls
-faxing, coping, and other standard office tasks
-Standard Bookkeeping
Requirements: computer literacy, well spoken,
Call me @ 646-529-3303
Filed under: Administrative, Bookkeeping, Customer Service, Secretarial.
An Israeli non profit organization seeks Office Manager for its New York City office. This position requires an individual that can take charge and manage all office functions.
Requirements:
The individual in this position will work with confidential information and must maintain the highest level of confidentiality. In addition, must maintain a professional demeanor with excellent communication, interpersonal, and customer service skills to communicate with all levels of the organization
Filed under: Administrative, Bookkeeping, Education, Full Time, General, Hebrew Speaking, NYC, Non-Profit, Office Work.
Part time bookkeeper for busy wholesale/retail clothing business in midtown Manhattan. Must have experience in Quickbooks. 24 hours a week. Knowledge of Hebrew is preferred. Please fax resume to 212-966-5609
Filed under: Bookkeeping, NYC, Part Time.
